ShowRunner brings your sales CRM, AI event planning, invoicing, vendor management, client portal and reporting into a single connected platform — built for event companies worldwide.
Capture and close opportunities with an AI-scored pipeline.
Generate budgets, timelines and vendor lists with AI.
Run sheets, checklists and QR guest check-in on mobile.
Invoices in your currency, payments and ledgers, all built in.
20+ reports and AI forecasts, always up to date.
Curious about the cost? See pricing →
Capture every inquiry — from web forms, referrals or manual entry — and let AI score each opportunity from 0 to 100 with a clear multi-factor breakdown. Drag opportunities through a visual Kanban board, send proposals and contracts, and rely on automated follow-ups so nothing slips through the cracks. The same record flows seamlessly from inquiry into a live project.
Tell ShowRunner the event type, guest count, budget and city, and our proprietary AI returns a production-ready plan. It optimizes the budget across categories, generates a minute-by-minute timeline, shortlists vendors from your CRM, sets a creative direction, and exports a client-ready proposal PDF. What used to take your team two days now takes about ten minutes — and you stay fully in control to edit every detail.
Handle the entire billing lifecycle — from proposal to proforma to tax invoice — without leaving ShowRunner. Invoices are issued in your currency with your tax rate on every invoice, your bank details printed on every document and custom numbering that matches how your business already works. Issue credit notes when you need to, and give every client a no-login portal to see what they owe.
Move vendor coordination out of chat threads and into one organized place. Maintain a directory of vendors, raise purchase orders against events, and route expense claims through approval workflows. Customer and vendor ledgers keep a running balance so you always know who owes what — and every action is logged, giving you the audit trail that scattered chats and spreadsheets never could.
Every customer gets a secure portal link — no login required — where they can view their invoices, track project progress, see outstanding balances and submit feedback. It cuts down the back-and-forth emails and reassures clients that everything is on track. On the Business plan you can white-label the portal so it carries your own brand.
ShowRunner is a Progressive Web App, so your on-ground team can install it on any phone or tablet and work even at busy venues. Check guests in with single-use QR codes, follow the run sheet, tick off checklists, and track attendance live. Manage guests, sponsors and speakers in one place rather than across scattered documents.
Get a single source of truth for profitability and pipeline with more than 20 financial and operational reports — P&L, receivables aging, tax summaries, event profitability and more. AI engines run around the clock to score opportunities, detect anomalies, forecast revenue and flag churn risk, and you can schedule reports to land in your inbox automatically.
Ready to put it all to work? See pricing → or return to the overview →.
Five tools, one platform, one bill. 14 days free, no credit card needed.