Give ShowRunner's AI Event Planner a few details — event type, guest count, budget and city — and get back a production-ready plan: an optimized budget, a minute-by-minute timeline, a vendor shortlist, a creative direction and a client-ready proposal. It is the fastest way for Indian event companies to go from a brief to a pitch.
Enter event type, guests, budget, city and a few preferences.
AI drafts the full plan across budget, timeline and vendors.
Tweak any line — you stay fully in control of the output.
Export a client-ready proposal PDF with version control.
What used to take your team a day or two now takes about ten minutes — and the AI does the heavy lifting while you keep the final say.
The AI allocates your budget across 8+ categories — venue, catering, production, decor and more — and keeps the totals balanced.
A minute-by-minute run sheet is generated for the whole event, from setup to teardown, ready to hand to your ground team.
Vendors are shortlisted from your own CRM by category, city and budget, so suggestions come from people you already trust.
Theme ideas, colour palettes and entertainment suggestions give your pitch a point of view, not just numbers.
Export a polished proposal PDF in one click, with version control so you always know which draft the client saw.
Every section is yours to change. The AI gives a strong first draft; you make the calls before anything is shared.
Speed wins pitches. When a prospect asks "what would you do for our event?", you can answer with a complete, costed plan the same day instead of a week later. Because the AI Event Planner lives inside ShowRunner, the plan you generate is connected to your CRM opportunity, your vendors and your GST-ready billing — so a winning pitch becomes a live project without re-entering a single detail.
The AI planner is one part of the platform — explore all features →, check pricing →, or see how it connects to GST invoicing for events →.
Everything event teams ask before they let AI draft their first plan.
It is an AI tool inside ShowRunner that takes a few inputs — event type, guest count, budget and city — and returns a production-ready event plan: an optimized budget across categories, a minute-by-minute timeline, a shortlist of vendors, a creative direction and a client-ready proposal.
A complete first draft is generated in seconds to a few minutes. Work that used to take a team a day or two now takes about ten minutes, and you stay in full control to edit every section before sharing it.
Yes. Every part of the plan is editable — budget lines, timeline items, vendor choices and creative direction. The AI gives you a strong starting point, and version control keeps a history of your changes.
It shortlists vendors from your own CRM that match the event's category, location and budget, so the recommendations come from suppliers you already know and trust rather than a generic external list.
Yes. Budgets, vendors and proposals are designed around Indian event types, cities and rupee pricing, and the resulting plans connect directly to ShowRunner's GST-ready billing and reporting.
Five tools, one platform, one bill. 14 days free, no credit card needed.