Run corporate events end to end, from brief to final invoice
ShowRunner gives event agencies one platform to manage the client pipeline, budgets and purchase orders, multi-stakeholder approvals, vendors, run sheets, invoicing and reporting — with an AI planner that turns a brief into a budget and timeline in minutes.
One platform for the whole agency workflow
Corporate events run on tight briefs, tighter budgets and even tighter timelines. An agency might juggle a product launch, a townhall and an offsite in the same week — each with its own client contact, approval chain, vendor roster and reporting deadline. When that work lives across spreadsheets, email threads and a shared drive, margins leak and approvals stall.
ShowRunner connects the entire agency workflow in one place. Inbound briefs become tracked opportunities in a visual pipeline. Approved events carry their own budget, purchase orders and vendor assignments. The on-ground team works from run sheets and checklists on their phones, and finance raises invoices the moment a milestone is signed off. Every report is live, so you can show clients and management exactly where the numbers stand.
What slows agencies down
- Client briefs and approvals lost in email threads
- Budgets in spreadsheets that no one trusts
- Purchase orders raised without a clear approval chain
- Vendor coordination over chat apps with no audit trail
- Run sheets printed and outdated by showtime
- Manual invoicing and slow month-end reporting
What ShowRunner gives you
- A client pipeline with AI scoring and follow-ups
- Budgets with estimated-versus-actual on every event
- Purchase orders routed through approval workflows
- A vendor directory and ledgers with a full audit trail
- Live run sheets and checklists on any device
- Invoicing in your currency and 20+ reports
How agencies deliver corporate events on ShowRunner
From the first client brief to post-event reporting, every stage is connected and accountable.
Client & agency pipeline
Track briefs and RFQs from inbound to confirmed, with AI scoring so your team chases the deals most likely to close.
- AI opportunity scoring (0-100)
- Proposals and contracts with tracking
- Automated follow-up reminders
Budgets & purchase orders
Build event budgets across categories, raise POs against them, and watch estimated versus actual spend in real time.
- Budget categories — estimated vs actual
- Purchase orders per event
- Event-level profitability
Multi-stakeholder approvals
Route purchase orders and expense claims through approval workflows so spend is signed off before it happens.
- PO and expense approval workflows
- Role-based access for your team
- Full audit trail on every action
Vendor management
Keep stage, AV, catering, production and logistics partners in one directory with ledgers and running balances.
- Vendor directory linked to events
- Vendor ledgers with running balances
- Expense claims and reimbursements
Run sheets & execution
Give the on-ground team minute-by-minute run sheets, checklists and QR check-in — all on a PWA that works on any phone.
- Minute-by-minute run sheets
- Checklists and live status tracking
- QR guest check-in and attendance
Billing & reporting
Raise invoices in your currency, and run 20+ reports for clients and management.
- Your tax rate on every invoice — VAT, sales tax or any regional tax
- Credit notes and custom numbering
- P&L, aging and profitability reports
Turn a brief into a budget and timeline
Feed the AI planner the event type, headcount, budget and city, and it returns an optimized budget across categories, a minute-by-minute run sheet, a vendor shortlist from your CRM and a client-ready proposal PDF — a working draft in minutes that your team edits and owns.
See the AI Event PlannerExplore more
See the full platform, compare plans, or look at how other event teams use ShowRunner.
Deliver corporate events with
tighter budgets and control
One platform for pipeline, budgets, approvals, vendors and invoicing. 14 days free, no credit card needed.