Event management software built for wedding planners in India
From the first enquiry to the final vidaai, ShowRunner keeps every wedding organised in one place — leads and proposals, vendor coordination, guest lists and RSVPs, budgets, and GST invoices — with an AI planner that drafts timelines and budgets in minutes.
One platform for the entire enquiry-to-wedding journey
Wedding planning in India is wonderfully chaotic. A single celebration can mean a dozen functions, a hundred decisions, dozens of vendors, and a guest list that keeps changing right up to the muhurat. Most planners hold it together with WhatsApp threads, Excel sheets, and a phone full of vendor numbers — which works until a deposit is missed, an RSVP count is wrong, or a GST invoice has to be raised in a hurry.
ShowRunner replaces that scatter with one connected system. Every enquiry becomes a record you can track from first call to confirmed booking. Proposals, budgets, vendor purchase orders, guest lists, invoices and payments all live against the same wedding — so nothing falls between the cracks and you always know where each celebration stands. And because it is purpose-built for India, GST, the rupee, and the April-to-March financial year are handled out of the box.
The everyday struggle
- Enquiries from Instagram, referrals and calls scattered across phones
- Proposals rebuilt from scratch for every couple
- Vendor coordination over WhatsApp with no audit trail
- Guest lists and RSVPs spread across multiple documents
- Budgets that drift far from the original estimate
- Manual GST calculations and last-minute invoicing
With ShowRunner
- Every enquiry captured and scored in one pipeline
- Proposals and quotes generated and tracked in minutes
- Vendors, purchase orders and ledgers with a full audit trail
- Guest lists, RSVPs and QR check-in in one place
- Live budgets — estimated versus actual — per function
- GST invoices with IRN and QR generated automatically
How wedding planners run their business on ShowRunner
Each part of the platform is connected, so a booking flows cleanly from enquiry into planning, execution and billing.
Enquiry-to-wedding pipeline
Turn every Instagram message, referral and walk-in into a tracked opportunity, and never lose a couple to a slow follow-up.
- AI opportunity scoring (0-100)
- Drag-and-drop pipeline stages
- Automated follow-up reminders
Proposals & quotes
Send polished, branded proposals and quotes that move couples from interest to a confirmed booking faster.
- Proposals and contracts with status tracking
- Client-ready PDF export
- Convert a quote into a confirmed project
Vendor coordination
Bring decorators, caterers, photographers and venues into one directory with purchase orders and running ledgers.
- Vendor directory linked to each wedding
- Purchase orders with approvals
- Vendor ledgers with running balances
Guest lists & RSVPs
Manage guests across every function, track RSVPs, and check guests in on the day with single-use QR codes.
- Guest lists for each event and function
- QR guest check-in (works on any phone)
- Live attendance tracking
Budgets that hold
Build a budget across categories and watch estimated versus actual spend so margins never quietly erode.
- Budget categories — estimated vs actual
- Expense claims and approvals
- Per-function profitability
GST billing & client portal
Raise compliant GST invoices and give each couple a no-login portal to view invoices, balances and progress.
- CGST / SGST / IGST auto-calculation
- E-invoice IRN and QR via NIC portal
- No-login client portal for every couple
Let AI draft the timeline and budget
Tell ShowRunner the wedding type, guest count, budget and city. Our AI planner returns an optimized budget across categories, a minute-by-minute timeline and run sheet, and a vendor shortlist drawn from your own CRM — a full draft in minutes that you stay in control to edit.
See the AI Event PlannerExplore more
See the full platform, compare plans, or look at how other event teams use ShowRunner.
Plan more weddings, with
fewer loose ends
One platform for leads, proposals, vendors, guests and GST billing. 14 days free, no credit card needed.