Event management software built for wedding planners
From the first enquiry to the last dance, ShowRunner keeps every wedding organised in one place — leads and proposals, vendor coordination, guest lists and RSVPs, budgets, and invoices — with an AI planner that drafts timelines and budgets in minutes.
One platform for the entire enquiry-to-wedding journey
Wedding planning is wonderfully chaotic. A single celebration can mean several events, a hundred decisions, dozens of vendors, and a guest list that keeps changing right up to the ceremony. Most planners hold it together with chat threads, spreadsheets, and a phone full of vendor numbers — which works until a deposit is missed, an RSVP count is wrong, or an invoice has to be raised in a hurry.
ShowRunner replaces that scatter with one connected system. Every enquiry becomes a record you can track from first call to confirmed booking. Proposals, budgets, vendor purchase orders, guest lists, invoices and payments all live against the same wedding — so nothing falls between the cracks and you always know where each celebration stands. And because currency and tax rate are simple settings, it fits the way your business already runs.
The everyday struggle
- Enquiries from Instagram, referrals and calls scattered across phones
- Proposals rebuilt from scratch for every couple
- Vendor coordination over chat apps with no audit trail
- Guest lists and RSVPs spread across multiple documents
- Budgets that drift far from the original estimate
- Manual tax calculations and last-minute invoicing
With ShowRunner
- Every enquiry captured and scored in one pipeline
- Proposals and quotes generated and tracked in minutes
- Vendors, purchase orders and ledgers with a full audit trail
- Guest lists, RSVPs and QR check-in in one place
- Live budgets — estimated versus actual — per function
- Invoices with your tax rate and bank details, ready in a click
How wedding planners run their business on ShowRunner
Each part of the platform is connected, so a booking flows cleanly from enquiry into planning, execution and billing.
Enquiry-to-wedding pipeline
Turn every Instagram message, referral and walk-in into a tracked opportunity, and never lose a couple to a slow follow-up.
- AI opportunity scoring (0-100)
- Drag-and-drop pipeline stages
- Automated follow-up reminders
Proposals & quotes
Send polished, branded proposals and quotes that move couples from interest to a confirmed booking faster.
- Proposals and contracts with status tracking
- Client-ready PDF export
- Convert a quote into a confirmed project
Vendor coordination
Bring decorators, caterers, photographers and venues into one directory with purchase orders and running ledgers.
- Vendor directory linked to each wedding
- Purchase orders with approvals
- Vendor ledgers with running balances
Guest lists & RSVPs
Manage guests across every function, track RSVPs, and check guests in on the day with single-use QR codes.
- Guest lists for each event and function
- QR guest check-in (works on any phone)
- Live attendance tracking
Budgets that hold
Build a budget across categories and watch estimated versus actual spend so margins never quietly erode.
- Budget categories — estimated vs actual
- Expense claims and approvals
- Per-function profitability
Billing & client portal
Raise invoices in your currency and give each couple a no-login portal to view invoices, balances and progress.
- Your tax rate on every invoice — VAT, sales tax or any regional tax
- Credit notes and custom numbering
- No-login client portal for every couple
Let AI draft the timeline and budget
Tell ShowRunner the wedding type, guest count, budget and city. Our AI planner returns an optimized budget across categories, a minute-by-minute timeline and run sheet, and a vendor shortlist drawn from your own CRM — a full draft in minutes that you stay in control to edit.
See the AI Event PlannerExplore more
See the full platform, compare plans, or look at how other event teams use ShowRunner.
Plan more weddings, with
fewer loose ends
One platform for leads, proposals, vendors, guests and invoicing. 14 days free, no credit card needed.