Software for MICE agencies and conference organisers
Meetings, incentives, conferences and exhibitions live and die by detail. ShowRunner gives MICE agencies and conference organisers in India one platform for delegates and QR check-in, vendors, budgets, run sheets, GST invoicing and reports — with an AI planner that drafts budgets and timelines in minutes.
One platform for delegates, vendors and the show floor
A conference or exhibition is dozens of moving parts converging on a single date — hundreds or thousands of delegates, a full vendor roster from AV to catering, a budget that has to balance, and a run sheet that the whole crew depends on. When registrations sit in one tool, vendors in a spreadsheet, and billing in another, the day-of pressure becomes unmanageable.
ShowRunner pulls it together. Manage your delegate and guest lists, check attendees in at the door with single-use QR codes from any phone, and keep speakers and sponsors organised alongside them. Track every vendor and purchase order against the event budget, run the day from a minute-by-minute run sheet, and raise GST-compliant invoices with IRN and QR codes when the event wraps. Reports follow the Indian April-to-March financial year, so post-event reconciliation is straightforward.
Where conferences get messy
- Delegate lists scattered across forms and spreadsheets
- Slow, manual check-in queues at the door
- Speakers and sponsors tracked in separate documents
- Vendor coordination over WhatsApp with no audit trail
- Run sheets printed and out of date by showtime
- Manual GST invoicing and slow post-event reporting
With ShowRunner
- Delegate and guest lists managed in one place
- Fast QR check-in from any phone or tablet
- Speakers and sponsors organised alongside delegates
- Vendors, POs and ledgers with a full audit trail
- Live run sheets and checklists on the show floor
- GST e-invoicing with IRN and 20+ reports
How MICE teams run conferences on ShowRunner
From registration to reconciliation, every part of the event is connected and accountable.
Delegate & guest management
Keep every delegate, guest, speaker and sponsor in one place rather than across scattered registration files.
- Guest and delegate lists per event
- Speakers and sponsors organised together
- Live attendance tracking
QR check-in (PWA)
Check delegates in with single-use QR codes from any phone or tablet — ShowRunner installs as a Progressive Web App.
- Single-use QR guest check-in
- Installable PWA, works on any device
- Reliable at busy venues
Vendor management
Keep AV, stage, catering, production and logistics partners in one directory with purchase orders and ledgers.
- Vendor directory linked to events
- Purchase orders with approvals
- Vendor ledgers with running balances
Budgets & expenses
Build the conference budget across categories and track estimated versus actual spend with approved expense claims.
- Budget categories — estimated vs actual
- Expense claims and approvals
- Event-level profitability
Run sheets & checklists
Run the show floor from a minute-by-minute run sheet with checklists and live status tracking on any device.
- Minute-by-minute run sheets
- Operational checklists
- Live status tracking
GST invoicing & reports
Raise compliant GST invoices with IRN and QR codes, and run 20+ reports on the Indian financial year after the event.
- CGST / SGST / IGST and e-invoice IRN
- TDS tracking and credit notes
- P&L, aging and profitability reports
Draft the budget and run sheet with AI
Give the AI planner the event type, delegate count, budget and city, and it returns an optimized budget across categories, a minute-by-minute timeline and run sheet, a vendor shortlist from your CRM and a client-ready proposal PDF — a full draft in minutes that your team refines and controls.
See the AI Event PlannerExplore more
See the full platform, compare plans, or look at how other event teams use ShowRunner.
Run your next conference
from one platform
Delegates, vendors, budgets, run sheets and GST billing in one place. 14 days free, no credit card needed.